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Home > Staff > Classes > Delivering classes

In-person classes recorded in the Lecture Capture system

Automated scheduling of recordings for on-campus class activities occurs in accordance with the Lecture Capture Policy and involves the Course Profile, Timetabling and Echo360 systems. Scheduled recordings will start automatically at the teaching activity’s timetabled start time and will stop automatically 5 minutes after the timetabled finish time - e.g. a 50 min lecture starting at 10:00 will be scheduled to record for 55 minutes.

The Echo360 devices synchronise their clocks on a regular basis using automatic time synchronisation (NTP), making them very accurate. However, they are not synchronised to the venue clocks on the wall. For recording time indication we recommend you rely on the house PC clock.

Ensuring your in-person class is recorded

Whether an on-campus class activity is automatically scheduled for recording or not depends on the activity type as listed in the course timetable.

Lectures

In accordance with the Lecture Capture Policy, all Lecture activities are scheduled for recording by default. It is possible to opt out of having Lecture activities recorded during the Course Profile approval process. For more information about the Course Profile process, visit Course Profile Resources.

Other teaching activities

All other timetabled teaching activities (including Laboratory, Seminar, Workshop, Tutorial and others) are not scheduled for recording by default. It is possible to opt in to having these activities recorded by specifying a Lecture Capture requirement in the CTR data collection process. The activity should then be scheduled for recording, provided the booked venue is enabled for Lecture Capture. For more information about Course Profile requirements, visit Class Timetabling Resources.

Checking recording schedules

You can view all scheduled recordings for a given course at any time via Echo360:

  1. Navigate to Echo360 and log in
  2. Click the Courses tab at the top left of the screen
  3. Search for the course using the search bar (e.g. 1001PSY_3215)
  4. Click the tile for the course

All scheduled recordings for the selected course should then appear in a list.

What if I can’t find the course in Echo360?

If the correct course did not appear during step 3 above, the most likely explanation is that your user account is not enrolled in the course within the Echo360 system. To request access to a course in Echo360, complete a Lecture Capture Service Request Form, and provide the required details.

What if one of my classes is not scheduled for recording?

If the class activity is timetabled, Exams and Timetabling should be able to assist. They can be contacted by phone at (07) 5678 0544 or email at griffithtimetabling@griffith.edu.au and provide advice on whether:

  • The booked venue is Lecture Capture enabled
  • The Lecture Capture tag has been added to the activity in the Syllabus+ database

They should also be able to assist with making any required changes to ensure the activity is scheduled for recording. If Exams and Timetabling make any changes, the recording schedule should be added to Echo360 overnight and be visible in the relevant Echo360 course the following day.

If the class activity is non-timetabled, recording may need to be manually scheduled. In this case, complete a Lecture Capture Service Request Form, select the Book Lecture Capture recording option and provide the required details.

Lecture Capture best practice

When You Arrive

  • To use the wireless mic follow the instructions provided in the room. If the wireless unit batteries are flat, contact the On-site Support Team on x56464 to request a replacement unit for delivery to the room.
  • Adjust the wireless mic, lectern mic and source volume on the touch screen to ensure good sound in the room - audio level in the recording is set automatically.
  • If you are in a venue with a streaming camera check to see where the camera is directed and adjust as necessary through the 'Camera' tab on the touch panel.
  • Check the top of the touch panel to see the status of the lecture capture recording. If your recording has not started at the timetabled start time contact the On-site Support Team on x56454.

When Recording

  • The audio that is recorded is the same audio that comes through the speakers in the lecture theatre. For example, if you play a video during the lecture, the audio will be recorded. Similarly the audio from all of the microphones provided is recorded if the microphone is switched on. It is highly recommended that you use a wireless radio microphone (installed in all lecture capture venues) when presenting, as the podium microphone will not able to pick up your voice if you move away from the lectern.
  • The Echo360 system captures everything that is projected during the lecture from your computer or visualiser, so long as it is selected to view on the touch panel screen. Please note that any program running on your computer can be captured, but in a situation where there are two screens, only the first screen is recorded. Use the visualiser instead of the whiteboard to ensure your written notes will be recorded.
  • Repeat student questions before answering to ensure that they can be heard on the recording.
  • Pause the recording as appropriate to stop any unwanted content from recording, e.g. when: presenting any copyright audio/video material, taking a break or when a guest speaker does not wish to be recorded.

    If you have any guest speakers presenting during a recorded session, you should seek their written consent before recording. If they do not wish to be recorded, you can pause the recording for the length of their presentation and resume, if required, to minimise the need for editing post-recording.

  • Consider using reminders on your slides to remember to resume the recording after a break!
  • When you have finished, pause the recording to prevent further room activity and conversations near the microphones being recorded (use a slide to remind yourself if necessary).

Before You Leave

  • If the wireless mic has been used please ensure that it has been placed back in the charger correctly- align the dots on the mic and the charger and watch for the indicator light to turn on.

Tips for delivering online classes

  • Turn on your video to show your online presence
  • Confirm attendance to know the amount of support required during the online class
  • Describe expectations for online participation, communication and netiquette
  • Provide students with technical information such as joining an online session, video and mic controls, raise hand feature
  • Break learning into smaller chunks
  • Keep the students engaged with interactive activities such as discussions and group work
  • Breakout Rooms can be a good way to setup rooms where meeting attendees can discuss activities in smaller groups.
  • Padlet can be a good way to collate all students’ questions into one manageable screen. A link can be provided in chat which can be accessed by participants. For more information on Padlet, see Using Padlet in learning and teaching.
  • For teaching larger classes, using the chat functionality might see some questions lost if many people are sending messages. Consider switching off the chat and instead pausing for Q&A breaks to ensure everyone can ask their questions

Delivering online classes with Class Collaborate

For more information on Class Collaborate, see Preparing online classes with Class Collaborate and Managing Collaborate recordings.

Joining sessions

To join a session:

  1. In your Canvas course, click Collaborate in the Course Navigation
  2. Click the title of the session
  3. Click the Join Session button in the right-hand panel

Starting and stopping recordings

If you want to record your session for students to view later, you must start and stop the recording manually. To do this from within a session:

  1. Click the burger menu (three horizontal lines) in the top left-hand corner of the session
  2. Click Start Recording or Stop Recording

For further information about recordings and recording management, see Recordings (Class Collaborate Support).

Sharing content

During a Collaborate session, you can share various types of content. To access the Share Content panel:

  1. Click the purple ribbon in the bottom right-hand corner to open the Collaborate Panel
  2. Click the Share Content tab at the bottom of the panel (third tab)

Share content tab location

When sharing audio and video in Collaborate, use Google Chrome as your browser. Be sure to check the Share audio checkbox when selecting which screen or tab to share in the Share your screen window.

For more information on sharing various types of content in Collaborate, see Share Content (Class Collaborate Support).

Session attendance reports

To view attendance reports for a Collaborate session:

  1. Navigate to Collaborate in your Course Navigation
  2. Change the Filter by setting on the right to All previous sessions. For open sessions (i.e. sessions with no end date), this step should not be necessary
  3. Locate the  relevant session, click the ellipses (...) on the right, then click View reports
  4. Locate the timeframe you wish to view the report for and click View report on the right

From this page, you can view the attendance report from the in-line listing, or alternatively use the Printable and Export to CSV links on the left to generate a printable report or Excel spreadsheet of the attendance report, respectively.

For more information on session attendance reports, see Session Reports (Class Collaborate Support).

Delivering online classes with Microsoft Teams

For information on setting up meetings, see Scheduling meetings in Teams. For further guidance on getting the most out of Teams, see Teaching with Teams.

Starting and stopping recordings

If you want to record your session for students to view later, you must start the recording manually.

  1. Click on the three ellipses in the top right-hand corner of your meeting window
  2. Click Start Recording. A pop-up will appear to indicate the recording has started.
  3. Follow the same process to Stop Recording, or the recording will cease once everyone has left the meeting.

Adding co-organisers to a Teams meeting

If multiple people are running a session, or you have scheduled a meeting but are not running it yourself, assigning co-organisers to the meeting provides them with permissions that can help with managing and running the session. You can add up to 10 co-organisers to help manage your meeting.

Co-organisers have the ability to:

  • access and change meeting options
  • present content
  • be assigned a breakout room manager role

Co-organisers can't:

  • Change meeting options during channel meetings
  • Manage the meeting recording
  • Remove or change the meeting organiser's role
  1. To add co-organisers, make sure they are already invited attendees to the meeting. For guidance on setting up meetings and inviting attendees, see Scheduling meetings in Teams.
  2. Select your meeting then choose Edit
  3. Select More options (3 dots) > Meeting options
  4. Identify the Choose co-organisers drop-down menu and choose the name of the additional co-organiser(s)
  5. Select Save at the bottom of your screen

For more information on about roles in Microsoft Teams, see Roles in a Teams meeting (Microsoft Support).

Breakout rooms and Teams

Breakout Rooms can be a good way to setup rooms where meeting attendees can discuss activities in smaller groups. An Organizer in the meeting can also assign the role of Breakout Room Manager to a co-organizer or presenter so they can help manage the breakout rooms. See Breakout rooms in Teams meetings (Microsoft Support) for further guidance.

For a user to be assigned the role of Breakout Room Manager, they must be directly invited to the meeting. Microsoft Teams Meetings that are linked via the RCE do not have this ability. For this reason, the role of Breakout Room Manager cannot be assigned to anyone in these types of meetings. For more pros and cons between the different meeting types, see The differences between the different meeting options.

Session attendance reports

For information on Teams analytics and downloading attendance reports, see Checking engagement in your Microsoft Team and Attendance reports in Teams (Microsoft Support).

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