Accessing Canvas

Adding people to a Canvas Course

Staff will need to be added into the Canvas Course site before they are able to access the course. To do this:

1. Access the People Link from the Course Navigation.
2. Select the + People button.
3. Under the Add User(s) by section, you can select either Email Address, Login ID, or SIS ID.
4. Next, type into the textbox the required details for whichever option you selected above.
   1. If you wish to add a staff member via their email address or Login ID, enter in the staff member’s Griffith Staff email address.
   2. If you wish to add a staff member via their SIS ID, you will need to enter in the staff member’s S number without the S, then add ‘_staff’. E.g. 1107823_staff

      Currently, there is no provision for guest access for external users (users without a Griffith ID). Griffith staff members need an active contract to be added.

5. Next, select which role you wish to add the staff member as (see the table below for recommendations).
6. The Section you assign to an instructor will be called Teaching Team. For more information on sections in Canvas, see Sections.
7. Select Next to continue.
8. An Add People screen will appear if the correct details were entered, indicating the following User/s are ready to be added to the course.
9. Select Add Users to complete the process.

Multiple people can be added simultaneously by adding the details of one user, then entering the next user’s details on the next line.

Role Specific Accounts

A number of University staff require additional access with their Learning@Griffith account to allow them to perform tasks specific to their role. These staff include:

• Academic Support Officers, Program Support Officers, and other staff performing this role
• Learning and Teaching Consultants, Web/Multimedia Developers and Educational Designers
• Librarians
• Student Success Advisors
• Disability Services staff
• Technical support staff

Requesting a role-specific account

If you are a commencing staff member in one of these roles, your supervisor will normally be responsible for requesting and approving the appropriate access for you.

• Request form for School Administration access
• Request another role-specific account using the IT Service Centre form

Searching for a Course

To access a course in Canvas:

• Click the Admin tab in the left-hand panel
• Click the name of the account you have been assigned higher privileges in
  • All Courses live in Academic Courses. Alternatively, if your access is restricted to courses in a certain academic group, you will instead see an account named after that group, e.g. AEL.
  • Organisation sites live in Organisations
• In the search bar, type the name or ID of the course
• Click the name of the relevant course from the list

When accessing the course site, the user can also perform most tasks as if they were a teacher of that course, including creating and modifying course content. However, there are certain functions that cannot be done without first enrolling yourself into a course. These include:

• Using the ‘Student View’ function in the course
• Changing the course home page
• Accessing to some content through external tools (e.g. Echo360, Turnitin etc)
• Accessing to the tabs inside the Course Settings such as Navigation and Integrations (used for customizing the Course Navigation Menu, syncing Teams)
• Feature Options (used for enabling certain Course Features. E.g. Quiz Log Auditing),
• Making use of Cidilabs’ design tools (LTCs and EDs only)

If you require access to any of these functions, please remember to first enrol yourself into the course.

Adding yourself as a member of the site will also enrol you in any Microsoft Team site linked to the course. You must remove yourself from the course to remove your membership to the Microsoft Team.

Roles in Canvas

Below is a table describing what level of permissions each role in a Canvas Course comes with. Please use it as a reference when assigning people to your course as a role.

Students are not to be added manually and are instead added automatically through enrolment data (PeopleSoft).