Documents to support your application

Supporting documentation will vary depending on the basis of your Withdrawal due to Special Circumstances application.

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Family/personal grounds

If requesting special circumstances due to family or personal reasons you are required to submit documentation from, for example, a family doctor or counsellor to substantiate your claim.

Example 1: A member of your family suffers from a severe medical condition and, after the census date, you are required to provide full-time care. As a result, you are unable to continue your studies.

Example 2: A member of your family or a close friend dies, and you are affected to the extent that, after the census date, you realise that you are unable to continue with your studies.

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Health reasons (physical or mental)

If requesting special circumstances based on a health condition (physical or mental), you must submit a medical certificate or letter from a registered health practitioner. The medical certificate or letter must state the following:

  • the date on which the examination by the health practitioner took place
  • the date(s) on which the patient is or was unfit for attendance
  • a statement that in the health practitioner’s opinion the patient was ‘not fit for duty’ or ‘suffering from a medical condition’
  • the patient’s name
  • the health practitioner’s contact details, including their provider number
  • the health practitioner’s signature.

A medical certificate or letter that does not meet these requirements may not be accepted.

Note:  International medical certificates or letters from a registered health practitioner will not be accepted if you are residing in Australia unless the illness occurred while you were overseas.

Example 1: You had a medical condition that existed prior to the census date, continued past that date and deteriorated to the extent you were unable to complete your studies.

Example 2: Your medical condition only became known after the census date and it was such that you were unable to complete your studies.

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Employment related reasons

If requesting special circumstances based on your employment, you are required to supply a letter from your employer on company letterhead to substantiate your claim.

Example 1: You are employed out of necessity and studying. After the census date your employer unexpectedly increased your hours of employment in circumstances you were unable to object.

Example 2: You are employed out of necessity and studying. After the census date your employer directs that you be transferred to a different state. The University does not offer the course by distance education and, as a result, you are unable to complete your course requirements.

Note: Choosing to increase your hours of work or undertake additional employment is not regarded as circumstances beyond your control.

Note 1:  A signed statutory declaration can be submitted with your application however official supporting documentation will also be required.

Note 2: Disciplinary action will be taken if you are found to have submitted a falsified or fraudulent document to the University, this includes you altering any detail of the document.

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