Literature management software

Explore software options to organise and manage your literature and citations.

Referencing software

Create and store references.
Import references from databases and Google Scholar.
Insert citations and a bibliography into documents.
Organise, annotate and share references.

Note: We support EndNote—Griffith staff and students have free access to the current version of the software.

Understand referencing

Covidence

Manage screening, data extraction and other tasks associated with a systematic-style review.
Collaborate with others throughout your project.
Import and export data between referencing and other software.
Support resources available from Covidence.
Check if a workshop hosted by RED is scheduled.

Griffith subscriber support

Understand systematic-style reviews

Compare and choose software

To decide what software to use:

List your criteria—weigh importance if applicable.
Compare how each option performs against your criteria.
Try the free or trial version before deciding on your preferred software.

You will be able to convert your referencing library from one program to another if needed.

Compare EndNote, Covidence, Zotero and Mendeley
Feature	EndNote	Covidence	Zotero	Mendeley
Insert in-text citations and bibliography	Yes	No	Yes	Yes
Purpose-built for screening and systematic-style review tasks	No	Yes	No	No
Use for screening systematic-style reviews	Yes Set up required	Yes Purpose built	Yes Set up required	Yes Set up required
Available to non-Griffith users	Access via personal or institutional subscription Free access to EndNote Basic	Access via personal or institutional subscription	Yes	Yes
Unlimited cloud storage	Via Griffith subscription	Via Griffith subscription	Payment plans available	Payment plans available
Suitable for referencing archival sources (letters, manuscripts)	Manual entry	Not applicable	Yes	Manual entry
Support	Griffith supported Self help available	Covidence supported Self-help available	Self-help available	Self-help available

Learn EndNote

Work through our tutorial to get started with the basics of managing your reference library.

Learn the basics

Endnote

As a Griffith student or staff member, you have free access to the current version of EndNote.

Higher Degree Research (HDR) candidates, researchers and academics can request support for EndNote issues.

Note: Sharing saved PDF articles from your EndNote library outside of Griffith breaches the University's licence agreement.

Your responsibilities:

Acknowledge and cite information sources correctly.
Know what referencing style to use.
Check and correct records.
Backup your files regularly.
Understand Academic Integrity.

Academic integrity

Install EndNote on a personal computer

Navigate to Student home use software library or Staff home use software library.
If prompted, enter your Griffith username and password.
Click the relevant EndNote version folder.
Click the relevant OS (for example, Win) folder.
Download all the files to your computer and then open the installer from this location to install the software.

Note: Check the EndNote website for system requirements.

Install EndNote on a staff computer

Enter Installable Applications in the Search Windows box.
Tick the relevant EndNote version.
Click Install Selected.

Note:

Use VPN to access Installable Applications when off-campus.
Alternatively you can download it from the Staff home use software library.
Check the EndNote website for system requirements.

Clarivate EndNote 20 guides Clarivate EndNote 21 guides

EndNote comes pre-installed with over 500 output styles, allowing you to format your citations using a particular style (for example, APA ).

Download additional connection and output files (for example, APA 7) from the EndNote website.

Install an EndNote output style:

Download the relevant output style
Double-click the downloaded file
The file opens in a style window
Select File > Save As
Update the Style name, click Save
Close the style window
Check the installed style is in the Bibliographic Output Style drop-down menu
Click Select Another Style to see the list of all available output styles.

Note: Restart EndNote if you can't see the installed style.

AGPS Harvard

Note: The default Harvard style in EndNote is not the one used by Griffith University, you will need to install and use the below AGPS Harvard style.

Griffith University AGPS Harvard output style file

AGLC

Instructions to install AGLC4 style (UTS guide)

Set your EndNote preferences to authenticate to our subscribed resources.

To enable preferences to Find Full Text:

Open EndNote
On Windows click Edit > Preferences > Find Full Text
On Mac click EndNote in the top menu > Preferences > Find Full Text

Enter https://griffithuni.on.worldcat.org/atoztitles/link in the Open URL Path field
Enter https://login.libraryproxy.griffith.edu.au/login in the URL field
Click Apply or Save
Close the Preferences window.

Automatically create references in your EndNote library for PDFs that have been downloaded from the source and saved on your computer.

To import a PDF into your EndNote library:

Mac

Click File > Import > Options
Select PDF File or Folder from the Import Option drop-down menu
Browse and select the required PDF
Click Import.

Windows

Click File > Import > File
Click Choose
Browse and select the required PDF
Select PDF from the Import Option drop-down menu
Click Import.

Note: The information in the created reference will depend on the metadata attached to the PDF .

Follow data entry best practices

Author field

Note: Enter the data the same way every time when there are multiple references for a particular author, otherwise EndNote will think it is two distinct authors.

Individuals

Enter the full name, if available, and in the same format each time.

Known full name:

Smith, John James
Smith, J. J.
John James Smith
J. J. Smith

Multiple word last name:

de Marquez, Gabriel
de Marquez, G

Name with generation title:

Getty, J. Paul, III
Getty, J. Paul, Jr

Note:

If the full name is unknown separate initials with a space OR full stop OR both
EndNote will abbreviate and adjust any punctuation to match the requirements of the output style.

Co-authors

Enter the full name for each co-author, if available, on a separate line.

Smith, John James
Brown, Paul

Note: If the full name is unknown, enter et al. OR and others as the last author followed by a comma (for example, et al.,).

Corporations

Enter the name followed by a comma.

Griffith University,

Add an additional comma to entries that include a comma as part of their name, and exclude the comma at the end.

Department of Youth,, Sport and Recreation

Note: There is a problem with the correct display of in-text citations for these type of corporate names. To fix:

Insert the reference in your document as normal
Click the in-text citation, click Edit & Manage Citation
Click the Formatting drop-down menu select Exclude Author
Enter the corporate name in the Prefix field, add commas as needed
Click OK.

Title field

Allow titles to wrap to the next line if necessary, do not press Enter
Don't add punctuation, including spaces, at the end of the title
Enter titles in Sentence case, most EndNote output styles don't automatically format the Title field
- Example: Neurobiology of echolocation in bats
Capitalise proper nouns as normal
- Example: Cooperative problem solving in African Grey Parrots (Psittacus erithacus)
Enter acronyms within a title in the correct format
- Example: Out-of-hospital cardiac arrest during the COVID-19 pandemic in Paris, France: a population-based, observational study

Note: To ensure the correct formatting of acronyms and proper nouns:

Windows: Click Edit > Preferences > Change Case, enter term, click Add and OK
Mac: Click Preferences > Change Case

Date field

Note: This is not a true date field, rather it is a text field and data will display exactly as entered.

Enter the information exactly as the style requires it to display. Do not enter a year in this field.

Year field

Note: This is not a true date field, rather it is a text field.

Enter the year as a four digit number (for example, 2000). If required enter text, such as, unpublished or in press.

Page field

Note: This field is used when you have only read part of a book or journal.

Enter page ranges in either one of the following formats:

123-134
123-34 - EndNote assumes that it is 134
1000 - do not add commas for page numbers in the thousands

Note: Enter the format for page numbers according to the style selected.

DOI and URL fields

If available enter both a DOI and a URL . If a DOI is not available include the URL .

Enter the entire string of characters in the DOI field.

Note: Enter the DOI format according to the style selected.

Keywords field

Note: Enter the data in a consistent format.

Use a semi-colon (;), slash (/) or the Enter key to separate keyword entries.

Notes field

This field can contain up to 64kB of data, approximately 16 pages of plain text.

Research Notes field

This field can contain up to 64kB of data, approximately 16 pages of plain text.

Abstract field

This field can contain up to 64kB of data, approximately 16 pages of plain text.

Other tools to manage references

Zotero

Zotero is a free reference management tool. Use it to help collect, organise, and manage your references. It allows you to automatically create citations and bibliographies.

The browser add-on allows you to download references and their associated files—for example, PDF articles and book chapters—directly to your Zotero library from any site you visit.

Download Zotero

We support EndNote. If you want to use Zotero, these self-help resources will get you started.

Zotero knowledge bank

Zotero forums

Mendeley

Mendeley is a free reference management tool. Use it to help collect, organise, and manage your references. It allows you to automatically create citations and bibliographies, share your research and collaborate with others.

Download Mendeley

Note: Add-ins are blocked in the Griffith O365 environment. If you see a blocked add-in message when trying to install Mendeley Cite, complete the Request an add-in form. The request form is normally reserved for staff, requests from students may be approved.

We support EndNote. If you want to use Mendeley, these self-help resources will get you started.

Mendeley support center

Mendeley help guides