Discover how to access official documents such as your degree certificate, official transcript and more
Secure digital graduation documents were introduced in July 2017, giving online access to official documents that can be shared with anyone at anytime.
Details about how to access your digital documents via My eQuals will be sent to your university-provided email address one business day after your award has been conferred. Please note: this could be months earlier than the graduation ceremony you are invited to celebrate your conferral at. See conferral rounds for dates.
Graduation-related documents
An Official Letter can be purchased for use in the graduation process as follows. It is commonly shown to employers, potential employers and registration boards. It can also be used to assist visa application requirements if you or your guests are travelling from overseas to attend your ceremony.
- If you are currently studying the final trimester of your program, you can request an Official Letter to show your graduation eligibility status and expected graduation date.
- If you have already completed your program requirements, but not graduated yet, you can request an Official Letter to confirm you have met your degree requirements even though you haven't received your testamur (degree certificate) yet.
- Higher Degrees by Research candidates can request an Official Letter to confirm enrolment, scholarship details, thesis submission and completion date.
Official Letters are produced on official Griffith University letterhead. The online request form specifies the current fees/charges.
A testamur is a degree certificate issued by the University Council to signify you have completed the requirements of your program.
A testamur can only be issued upon graduation. We cannot issue your testamur before your actual conferral date (this could be months earlier than the graduation ceremony you are invited to celebrate your conferral at. See conferral rounds here).
Your testamur will contain your name, your program award title and the date of conferral. It will also show the official University Seal and the signatures of our Chancellor and Vice Chancellor.
Testamur types
- Paper certificate*: issued at your graduation ceremony (if attending) or by mail (if not attending or graduating in a non-ceremony round)
- Digital certificate^: issued via My eQuals one business day after your conferral date. Instructions about how to access your digital certificate will be sent to your university-provided email.
[*] Higher Degrees by Research candidates will have your testamur issued approximately two weeks after your conferral. If you are conferred less than a month before the next round of ceremonies, your paper testamur will be held until the ceremonies. If you don't attend, it will be mailed to you after the ceremonies.
[^] Those who graduated before July 2017 can request digital access for a fee (see below)
Replacement testamur
Replacement testamurs are issued:
- at the discretion of the Graduations Office
- in the current style
- with the word 'Replacement'.
| Document type | Cost |
|---|---|
Replacement testamur—paper copy (available after graduation, subject to conditions) | $70 plus postage |
Replacement testamur—digital copy (available after graduation, subject to conditions) | $50 |
Testamur authentication
If you require an authentication stamp on your paper testamur for immigration (or other) purposes, please submit your testamur with the Request for Testamur Authentication Stamp form.
An Official Academic Transcript (OAT) lists all courses you have undertaken and the grade achieved for each course. Upon graduation, it also states your award title and the date your degree was awarded.
You will have free digital access* to your OAT via My eQuals one business day^ after your graduation date. If you purchase an OAT before your graduation day it will not show your award title or date of graduation.
[*] Those who graduated before July 2017 can request digital access for a fee (see below). Those with no enrolment after 2005 should contact Student Connect before ordering a digital transcript.
[^] Higher Degrees by Research candidates will have your digital academic transcript issued approximately two weeks after your conferral
To purchase an OAT, please complete the Request copy of Official Academic Transcript - ONLINE form and pay the associated fee.
| Document type | Cost |
|---|---|
| OAT - paper copy | $25 plus express postage ($10 within Australia / $45 overseas) |
| OAT - digital copy | $15 (before and after graduation) |
The Australian Higher Education Graduation Statement (AHEGS) was issued to graduates between December 2010 and January 2023.
It is no longer issued, but all graduates who received digital access to their AHEGS via the My eQuals platform continue to have access to the document via My eQuals.
Online verification of qualifications
Under the University's privacy policy, this free service (using the form below) allows us to provide the following information as a matter of public record:
- confirmation of graduation date
- name of qualification
- honours and/or medals achieved (if applicable).
Please note: Privacy legislation does not permit any other information being released without authorisation from the graduate. Online data is not available for students who:
- are yet to graduate
- graduated prior to 2002.
How to verify qualifications for graduates who do not appear in the database.
Online Verification Form
Please enter the graduate's surname and date of birth below. You must enter the information exactly as it appears on the graduate's record, including spacing and apostrophes (eg - DiBella is stored differently to Di Bella).
Remember, only those who have formally graduated (post-2002) appear in this database. Students will not appear until after their actual graduation date, even if they have met all program requirements.
| Graduation month (post-2002) | Inclusion in database |
|---|---|
| January | End January |
| March | Early April |
| May | End May |
| July | End August |
| September | End September |
| December | Early January |
Graduate Verification Service
The Graduate Verification Service (GVS) is a strategic initiative within the My eQuals ecosystem that offers fast and secure verification to employers, recruiters and employment screeners who need to confirm the academic credentials of job applicants. Integrated into the recruitment process, it removes one of the major sources of resume fraud by quickly and easily authenticating genuine candidates’ academic qualifications.
How does the service work?
The Graduate Verification Service contains graduate data from participating My eQuals education institutions. Verification requests are handled through the wholesale partner RapidID, which matches against the Graduate Verification Service to confirm a job candidate’s education claims. The candidate must give explicit consent for this verification to be undertaken. Once that consent has been obtained, the candidate can provide their details for verification through a secure portal.
If a match is found against the Graduate Verification Service, the employer receives a ‘match’ response. If there is no exact match, the employer will receive an ‘no match’ response. Details of the graduate are never released by the Graduate Verification Service.
Is the service secure?
My eQuals is trusted and accepted around the world as a simpler and more efficient way to view, share and verify credentials. The Graduate Verification Service exists on the same platform powered by Digitary and is subject to the same security measures as My eQuals.
RapidID pre-identifies all verifiers using their services so there is no anonymous use of the service. Data collected for verification is not retained. RapidID are required to meet the same stringent security and privacy requirements of the Australian Commonwealth’s Document Verification Service; this is commercially enforced and subject to auditing.
Where to find out more
Visit the RapidID website for more details and the My eQuals website to access the service.