Getting Permission

Template 1

Re: Request to include <an Image/a Graph/Part of a Video ...> in <my PHD/ Creative Work/Article/Book/Griffith Teaching Material ...>

Dear <their name/or Sir/Madam>,

My name is <your name> and I am <studying a PHD/a lecturer in the School of .../ a researcher in the school of ..../ an educational designer> at Griffith University, in Queensland, Australia.  Griffith University is a public non-profit educational institution.

I am seeking your permission to include <give full and exact details of the work you wish to include - you may wish to attach or link to a copy of the work> 

• in my thesis for publication on Griffith Research Online
• in an article I am writing/co-authoring (give full details of the title and where you intend to publish the article)
• in a book I am writing/co-authoring (give full details of the title and the intended book publisher - if the publication is non-commercial, state)
• in Griffith University course material (give full details of the course and whether the material will be put in Learning@Griffith where it will be accessible to Griffith students studying that course only and the use is non-commercial)
• on Griffith University's website (give more details where possible).

Of course, if permission is granted, proper acknowledgment of your <image/graph/video..> will be made in <my PHD/ my article/ my book/ the Griffith teaching material...>.

Thank you for taking the time to consider this request.

I look forward to your reply.

Best regards,

<Your name>

<Your telephone number - optional>

Template 2

Re: Request to include Article in Thesis

Dear Sir/Madam,

My name is <your name> and I am studying a PHD at Griffith University.

I am the <author/lead author/co-author> of the following article: <give full details of the article including the journal name, year and volume>.

I am seeking your permission to include the <post-print/publisher's version> of my article in my thesis for publication on Griffith Research Online 12 months after marking in accordance with Griffith policy. In my thesis, I will provide the URL of your website where my article is published.

Thank you for taking the time to consider this request.

I look forward to your response.

Best regards,

<Your name>

Template 3

Re: Request to publish an image or voice

Dear Sir/Madam,

I am seeking your permission to include your <image/voice> in the <photo/audio/film> within my <thesis/creative work/article>.

<My thesis/creative work> will be published by Griffith on Griffith Research Online and/or elsewhere on Griffith’s website.

Thank you for taking the time to consider this request.

I look forward to your response.

Best regards,

<Your name>