Privacy Statement

We use or disclose your personal information for a range of reasons including:

1. to administer and manage the provision of educational and support services, including admission, enrolment, scholarships, billing and collection of fees and charges, examinations, academic administration, electoral rolls and visas;
2. to administer learning and support services, such as library and information technology, email, online teaching and resources, lecture, recording, and collaborative study (including sharing some information with other students in classes);
3. to administer cross-institutional enrolments;
4. to administer and manage the provision of practicum or placements, school and workplace visits, clinical assignments and work integrated learning;
5. to undertake checking and verification activities including credentialing and clinical privileging;
6. to administer financial services (for payments, government support and assistance, etc.);
7. to review, develop, optimise and personalise the delivery of all our services to students including course and program design, library, accommodation, parking, facilities access, health, wellbeing and counselling, sport and recreation and hospitality services;
8. to provide you with direct marketing materials, such as students newsletters and invitations to University events;
9. to maintain accurate and up-to-date contact details (including emergency contact details) and to keep in touch with you when you graduate;
10. to manage and investigate performance, conduct, and disciplinary matters and to enable cyber and physical security;
11. for quality assurance and evaluation purposes to help ensure that our courses, programs, and services are of high quality and fit for purpose;
12. to perform research and statistical analysis to optimise outreach and service delivery;
13. to ensure the University complies with duties in relation to individuals and meets its contractual, statutory and regulatory obligations;
14. to ensure accreditation requirements and standards are met;
15. for emergency or crisis purposes;
16. to provide an online verification of qualifications service that is accessible to the public; and
17. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

We use or disclose your personal information to administer your employment; manage your remuneration, benefits, and other employment conditions; and other related human resources purposes including:

1. selection and appointment functions such as verifying details for your employment or contractual engagement including work rights and relevant qualifications, licences or permits, health and background checks;
2. to maintain accurate and up-to-date employment records and contact details (including emergency contact details), leave details, records of employee contractual and statutory rights and accreditation checks;
3. to administer University services such as payroll processing, superannuation administration; insurance, the management of work-related travel and staff training and development;
4. to undertake checking and verification activities including credentialing and clinical privileging;
5. staff appraisals, probation and promotions;
6. publication of the staff directory, Griffith news, marketing, Griffith Experts, and other disclosures for business purposes, including to build Griffith’s reputation and increase its collaboration and grant capabilities;
7. managing and investigating performance, conduct, conflicts of interest and disciplinary matters;
8. to provide you with marketing materials, such as staff newsletters and invitations to University events;
9. risk management, workplace health and safety and workers’ compensation matters and reasonable adjustment decisions/ actions;
10. to provide to health and medical bodies where you have consented to the disclosure or in an emergency situation;
11. to respond to an emergency situation to contact your emergency contacts or to notify the relevant authority in an emergency situation, to lessen or prevent a serious threat to yours or another person’s life, health or safety or public health or safety, where it is impractical to obtain your consent, or if there are reasonable grounds to be concerned about your welfare or safety;
12. to obtain occupational health advice, and ensure the University complies with duties in relation to individuals with disabilities, meets its obligations under health and safety law, and ensures that employees are receiving the pay or other benefits to which they are entitled;
13. benchmarking, reporting, analysis, quality assurance, evaluation, and planning purposes;
14. for emergency or crisis purposes;
15. to manage and investigate performance, conduct, and disciplinary matters and to enable cyber and physical security;
16. to optimise the security, reliability, and functionality of Griffith apps or services, such as through its use for testing of the apps or services;
17. to review, develop, optimise and personalise the delivery of all our services to and by staff;
18. as authorised by law, otherwise permitted by the IP Act, or as authorised by you; and
19. to ensure the University complies with duties in relation to individuals and meets its contractual, statutory and regulatory obligations, including by disclosing personal information to third parties as required (such as by disclosing some information to the Australian Tax Office or the Department of Education).

We use or disclose your personal information for a range of reasons including:

1. recruitment, selection and appointment functions such as verifying details for your employment or contractual engagement including work rights and relevant qualifications, licences or permits, health and background checks and to meet our legal and contractual obligations;
2. to maintain accurate and up-to-date engagement records and contact details (including emergency contact details), attendance, and records of contractual and statutory rights;
3. to administer University services such as payroll processing, superannuation administration; insurance; the management of work-related travel and training and development;
4. appraisals, reviews and on-boarding/off-boarding;
5. managing and investigating performance, conduct, conflicts of interest and disciplinary matters;
6. to contact you with direct marketing materials, such as Griffith newsletters or event invitations;
7. for publication on the intranet and the website in relation to your role, contact information, research and publications, and related work and for disclosure to research and other partners involved in the building Griffith’s research capabilities;
8. sharing the information of research collaborators on Griffith publications and as part of disclosures to accreditors, government agencies, and others I the ordinary course of business and to research facilitators in those places where Griffith’s researchers’ study and/or publication details are being shared;
9. to manage and investigate performance, conduct, and disciplinary matters and to enable cyber and physical security;
10. to optimise the security, reliability, and functionality of Griffith apps or services, such as through its use for testing of the apps or services;
11. risk management and workplace health and safety matters;
12. health and medical bodies where you have consented to the disclosure, or in an emergency situation;
13. to your emergency contacts or to notify the relevant authority in an emergency situation, to lessen or prevent a serious threat to yours or another person’s life, health or safety or public health or safety, where it is impractical to obtain your consent, or if there are reasonable grounds to be concerned about your welfare or safety;
14. to obtain occupational health advice and ensure the University complies with duties in relation to individuals with disabilities, meets its obligations under health and safety law, and ensures that you are receiving the pay or other benefits to which you are entitled;
15. for benchmarking, reporting, analysis, quality assurance and planning purposes;
16. for compliance, where we are legally required to provide information to government agencies such as the Australian Taxation Office or the Department of Education; and
17. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

The personal information we collect about you may include:

1. identification information such as your name, date of birth, staff and student numbers (if applicable), passport and driver’s licence details, citizenship and residency information and other similar identification documentation;
2. contact information such as your address, email address, telephone number(s), and emergency contact details;
3. sensitive information including racial or ethnic origin; political or religious affiliations; and sexual orientation or practices;
4. health information including Medicare information; medical history; information about disabilities or health conditions; biometric and genetic information; records of accidents, incidents, and injuries; consultation and treatment notes and records relating to compensation and rehabilitation; and
5. images, audio and video of you;

1. We will only use your Personal Information in accordance with the terms of the research activity as set out within the Privacy Notice that we provide to you.
2. We may share your Personal Information with external organisations involved in the research activity as set out in the Privacy Notice.

The personal information we collect about you may include:

1. identification information such as your name, date of birth, staff and student numbers (if applicable), citizenship and residency information, and other similar identification documentation;
2. contact information such as your address, email address, telephone number(s), and emergency contact details;
3. sensitive information including racial or ethnic origin; political or religious affiliations; and sexual orientation or practices.
4. financial information such as bank account details; Tax File Number (TFN), and superannuation information;
5. information in connection with services provided to you (such as library or systems usage); and
6. images, audio and video of you.

This information may be used:

1. to inform you of University courses/events;
2. to provide alumnus services and benefits;
3. to inform you of opportunities to engage with and support the University;
4. for quality assurance and evaluation purposes to help ensure that services and systems are of high quality and fit for purpose; and
5. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

The personal information we collect about you may include:

1. name, address and contact information of the individual, their dependents and other family members, of emergency contacts, and of health professionals who are currently or have previously provided treatment;
2. health information including medical history; family medical history, information about disabilities or health conditions; biometric and genetic information; Medicare and health insurance details;
3. records such as patient records including assessments and treatments; medical records, including medications, and any current or past medical conditions; consultations and treatments given and correspondence relating to you;
4. x-rays, video/audio/digital recordings and images;
5. financial information such as bank account details;
6. sensitive information including racial or ethnic origin and sexual orientation or practices.

This information may be used:

1. to provide you with our medical services and treatments to improve your health and wellbeing including by the Health and Medical Services and Counselling and Wellbeing Services; and
2. to contribute to the University’s teaching, research and development activities in relevant fields to improve our healthcare practices;
3. to provide you with health and service-related information, such as news regarding vaccine drives;
4. for quality assurance and evaluation purposes to help ensure that our courses, programs, and services are of high quality and fit for purpose; and
5. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

The University may disclose your personal information to third parties, including:

1. government agencies and regulatory bodies that request or require your information including Department of Health Queensland; Department of Health and Aged Care; Department of Home Affairs; the Australian Tax Office; AHPRA, the Office of the Queensland Health Ombudsman; Department of Social Services; and other regulatory agencies and bodies;
2. Medicare;
3. other health professionals, such as specialists, who are also involved in your medical treatment;
4. banking and financial institutions;
5. your emergency contacts, in an emergency situation;
6. medical bodies, in an emergency situation;
7. other third-party vendors who assist the University with the provision of services to you;
8. other University staff and officers where required;
9. law enforcement agencies when required;
10. advisors engaged by the University, including accountants, lawyers and other professional services advisors; and
11. other parties as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

Griffith health practitioners are also subject to applicable guidelines from regulatory bodies such as the AHPRA and Australian Psychological Society when determining what information can be disclosed to which entities or individuals and under what circumstances those disclosures may occur.

This information may be used to:

1. provide you with our early childhood education and care services and advocating for the well-being, protection and development of children;
2. contribute to the University’s teaching, research and development activities in relevant fields to improve our early childhood education and care services practices;
3. meet our legal and contractual obligations;
4. for quality assurance and evaluation purposes to help ensure that our programs, and services are of high quality and fit for purpose; and
5. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

The University may disclose your personal information to the following third parties:

1. government agencies and regulatory bodies that request or require your information including the Department of Education, the Queensland Early Childhood Regulatory Authority, Department of Health Queensland; Medicare; Centrelink; the Department of Social Services and other regulatory agencies and bodies;
2. child protection agencies or family support agencies when we reasonably believe that a child is at risk of significant harm;
3. banking and financial institutions;
4. your emergency contacts, in an emergency situation;
5. medical bodies, in an emergency situation;
6. other third-party vendors who assist the University with the provision of services to you;
7. other University staff and officers where required;
8. law enforcement agencies when required;
9. advisors engaged by the University, including accountants, lawyers and other professional services advisors; and
10. other parties as authorised by law, otherwise permitted by the IP Act, or as authorised by you.

We may collect your name, contact details and identification documents, so that we can contact you and identify you. This information may include your:

1. name;
2. address;
3. email address;
4. telephone number;
5. date of birth;
6. passport, driver’s licence details, other identification documentation;
7. images, audio and video of you;
8. emergency contact details;
9. CCTV footage for security and safety (on Griffith premises).

We may collect personal information related to your usage activity if you are on Griffith internet, networks, devices, or applications. See the “How Do We Manage Your Personal Information” section above for more information.

1. We may contact to provide you with direct marketing materials such as Griffith news and events and invitations to participate in community initiatives.
2. We may use and your personal information for the provision of the Griffith activity or service you are participating in (such as providing the names of event attendees to the venue hosting an activity they registered for);
3. We may use your personal information for quality assurance and evaluation purposes to help ensure that our courses, programs, events and services are of high quality and fit for purpose;
4. We may use your personal information to provide for the security and optimisation of the services we provide to you;
5. The University may disclose your personal information to the following entities:
   1. third-party vendors who assist the University with the provision of services to you;
   2. your emergency contacts, in an emergency situation;
   3. medical bodies, in an emergency situation;
   4. other University staff and officers where required;
   5. law enforcement agencies when required;
   6. advisors engaged by the University, including accountants, lawyers and other professional services advisors;
6. as authorised by law, otherwise permitted by the IP Act, or as authorised by you.