Privacy Statement

We use or disclose your personal information for a range of reasons including:

1. to administer and manage the provision of educational and support services, including admission, enrolment, scholarships, billing and collection of fees and charges, examinations, academic standing, electoral rolls and visas;

2. to administer and manage the provision of practicum or placements, school and workplace visits, clinical assignments and work integrated learning;

3. to undertake checking and verification activities including credentialing and clinical privileging;

4. to review, develop, optimise and personalise the delivery of all our services to students including course and program design, library, accommodation, parking, facilities access, health, wellbeing and counselling, sport and recreation and hospitality services;

5. to maintain accurate and up-to-date contact details (including emergency contact details);

6. to manage and investigate performance, conduct, and disciplinary matters;

7. to ensure the University complies with duties in relation to individuals and meets its contractual, statutory and regulatory obligations;

8. to ensure accreditation requirements and standards are met;

9. for emergency or crisis purposes.

We use or disclose your personal information for a range of reasons including:

1. recruitment, selection and appointment functions such as verifying details for your employment or contractual engagement including work rights and relevant qualifications, licences or permits, health and background checks;

2. to maintain accurate and up-to-date employment records and contact details (including emergency contact details), leave details, records of employee contractual and statutory rights and accreditation checks;

3. to administer University services such as payroll processing, superannuation administration; insurance, the management of work-related travel and staff training and development;

4. to undertake checking and verification activities including credentialing and clinical privileging;

5. staff appraisals, probation and promotions;

6. managing and investigating performance, conduct, conflicts of interest and disciplinary matters;

7. risk management, workplace health and safety and workers’ compensation matters and reasonable adjustment decisions/ actions;

8. to health and medical bodies where you have consented to the disclosure or in an emergency situation;

9. to your emergency contacts or to notify the relevant authority in an emergency situation, to lessen or prevent a serious threat to yours or another person’s life, health or safety or public health or safety, where it is impractical to obtain your consent, or if there are reasonable grounds to be concerned about your welfare or safety;

10. to obtain occupational health advice, and ensure the University complies with duties in relation to individuals with disabilities, meets its obligations under health and safety law, and ensures that employees are receiving the pay or other benefits to which they are entitled;

11. benchmarking, reporting, analysis, quality assurance and planning purposes;

12. for emergency or crisis purposes;

13. compliance, where we are legally required to provide information to government agencies such as the Australian Taxation Office or the Department of Education.

The University may disclose your personal information to third parties, including:

We use or disclose your personal information for a range of reasons including:

1. recruitment, selection and appointment functions such as verifying details for your employment or contractual engagement including work rights and relevant qualifications, licences or permits, health and background checks;

2. to maintain accurate and up-to-date engagement records and contact details (including emergency contact details), attendance, and records of contractual and statutory rights;

3. to administer University services such as payroll processing, superannuation administration; insurance; the management of work-related travel and training and development;

4. appraisals, reviews and on-boarding/off-boarding;

5. managing and investigating performance, conduct, conflicts of interest and disciplinary matters;

6. risk management and workplace health and safety matters;

7. health and medical bodies where you have consented to the disclosure, or in an emergency situation;

8. to your emergency contacts or to notify the relevant authority in an emergency situation, to lessen or prevent a serious threat to yours or another person’s life, health or safety or public health or safety, where it is impractical to obtain your consent, or if there are reasonable grounds to be concerned about your welfare or safety;

9. to obtain occupational health advice and ensure the University complies with duties in relation to individuals with disabilities, meets its obligations under health and safety law, and ensures that you are receiving the pay or other benefits to which you are entitled;

10. for benchmarking, reporting, analysis, quality assurance and planning purposes;

11. for compliance, where we are legally required to provide information to government agencies such as the Australian Taxation Office or the Department of Education.

The personal information we collect about you may include:

1. identification information such as your name, date of birth, staff and student numbers (if applicable), passport and driver’s license details, citizenship and residency information and other similar identification documentation;

2. contact information such as your address, email address, telephone number(s), and emergency contact details;

3. sensitive information including racial or ethnic origin; political or religious affiliations; and sexual orientation or practices;

4. health information including Medicare information; medical history; information about disabilities or health conditions; biometric and genetic information; records of accidents, incidents, and injuries; consultation and treatment notes and records relating to compensation and rehabilitation;

5. images, audio and video of you;

1. We will only use your Personal Information in accordance with the terms of the research activity as set out within the Privacy Notice that we provide to you.

2. We may share your Personal Information with external organisations involved in the research activity as set out in the Privacy Notice.

The personal information we collect about you may include:

1. identification information such as your name, date of birth, staff and student numbers (if applicable), citizenship and residency information and other similar identification documentation;

2. contact information such as your address, email address, telephone number(s), and emergency contact details;

3. sensitive information including racial or ethnic origin; political or religious affiliations; and sexual orientation or practices;

4. financial information such as bank account details; Tax File Number (TFN) and superannuation information;

5. information in connection with services provided to you while you are an Alumni such as library usage;

6. images, audio and video of you;

This information may be used to inform you of:

1. University courses/events;

2. provide alumnus benefits;

3. opportunities to engage with and support the University.

The personal information we collect about you may include:

1. name, address and contact information of the individual, dependents and other family members, emergency contact details and of health professionals who are currently or have previously provided treatment;

2. health information including medical history; information about disabilities or health conditions; biometric and genetic information; Medicare and health insurance details;

3. records such as patient records including assessments and treatments; medical records, including medications, and any current or past medical conditions; consultations and treatments given and correspondence relating to you;

4. x-rays, video/audio/digital recordings and images;

5. financial information such as bank account details;

6. sensitive information including racial or ethnic origin and sexual orientation or practices.

This information may be used to:

1. provide you with our medical services and treatments to improve your health and wellbeing including by the Health and Medical Services and Counselling and Wellbeing Services; and

2. contribute to the University’s teaching, research and development activities in relevant fields to improve our healthcare practices.

The University may disclose your personal information to third parties, including:

1. government agencies and regulatory bodies that request or require your information including Department of Health Queensland; Department of Health and Aged Care; Department of Home Affairs; the ATO ; AHPRA and the Office of the Queensland Health Ombudsman; Department of Social Services; and other regulatory agencies and bodies;

2. Medicare;

3. other health professionals, such as specialists, who are also involved in your medical treatment;

4. banking and financial institutions;

5. your emergency contacts, in an emergency situation;

6. medical bodies, in an emergency situation;

7. other third-party vendors who assist the University with the provision of services to you;

8. other University staff and officers where required;

9. law enforcement agencies when required; and

10. advisors engaged by the University, including accountants, lawyers and other professional services advisors.

This information may be used to:

1. provide you with our early childhood education and care services and advocating for the well-being, protection and development of children; and

2. contribute to the University’s teaching, research and development activities in relevant fields to improve our early childhood education and care services practices;

The University may disclose your personal information to the following third parties:

1. government agencies and regulatory bodies that request or require your information including the Department of Education, the Queensland Early Childhood Regulatory Authority, Department of Health Queensland; Medicare; Centrelink; the Department of Social Services and other regulatory agencies and bodies;

2. child protection agencies or family support agencies when we reasonably believe that a child is at risk of significant harm;

3. banking and financial institutions;

4. your emergency contacts, in an emergency situation;

5. medical bodies, in an emergency situation;

6. other third-party vendors who assist the University with the provision of services to you;

7. other University staff and officers where required;

8. law enforcement agencies when required;

9. advisors engaged by the University, including accountants, lawyers and other professional services advisors.

1. General contact and identification information.

2. We may collect your name, contact details and identification documents, so that we can contact you and identify you. This information may include your:
   1. name;
   2. address;
   3. email address;
   4. telephone number;
   5. date of birth;
   6. passport, driver’s license details, other identification documentation;
   7. images, audio and video of you;
   8. emergency contact details;
   9. CCTV footage for security and safety (on Griffith premises).

1. We will only use or disclose your personal information as authorised by the privacy regulatory framework.

2. The University may disclose your personal information to the following entities:
   1. third-party vendors who assist the University with the provision of services to you;
   2. your emergency contacts, in an emergency situation;
   3. medical bodies, in an emergency situation;
   4. other University staff and officers where required;
   5. law enforcement agencies when required;
   6. advisors engaged by the University, including accountants, lawyers and other professional services advisors.